Expense Reporting

Introduction

1ERP expense reporting module is a software tool designed to automate the process of tracking and submitting employee expenses. It can offer the following benefits to businesses of all sizes:

Automate expense tracking: automate the process of tracking employee expenses, such as travel and entertainment expenses. This can save time and reduce errors associated with manual expense tracking.

Streamline expense approval: streamline the expense approval process by automating approvals based on pre-set rules and providing an audit trail for all approvals.

Simplify reimbursement: make the process of reimbursing employees for expenses easier by automatically calculating amounts owed based on company policies and processing payments directly to employees.

Improve expense visibility: provide real-time visibility into employee expenses, allowing you to monitor expenses and detect potential fraud or non-compliance.

Generate expense reports: generate expense reports, which can be used to track spending trends, identify cost-saving opportunities, and provide information to stakeholders such as managers and auditors.

Overall, this expense reporting module can help you improve efficiency, reduce errors, and provide better visibility into employee expenses, ultimately resulting in cost savings and improved financial management.

The expense report screen requires a couple of setup items before expenses can be added.

Setting up a Customer + Job Rate

In the common module, the customer + Job rate information has to be set up. Please find below a sample customer job filled out for your

Command:Common Area -> Entities-> Customer Job + Rate

Setting up a Expense G/L account

In the General Ledger Module, the steps to create a natural account for all Miscellaneous expenses needs to be added to the system. Once the Natural account is setup the specific expense account tied to the Natural accounts needs to be setup.

Command:General Ledger-> Miscellaneous-> Account Manager - > Natual Accounts

Command:General Ledger-> Miscellaneous-> Account Manager - > Chart of Accounts

Features in Expense Reporting Module

Expense Report

Command: Expense Reporting -> Enter Expenses

Click on the Enter Expenses screen and fill out the expense form with the details required. On completion of the expense setup , Save and Pay Me button can be pressed to directly move this expense to the Accounts Payable module to be paid .

You can also attach your expense bills and other documents in the same expense report for easy reference.