HR Management

Introduction

1ERP HR time tracking-billing module is a software tool designed to manage employee time and billing information. It can offer the following benefits to businesses of all sizes:

Track employee time: track employee time, including clock-in and clock-out times, break times, and overtime hours.

Automate time calculations: automate the process of calculating employee hours, including regular time, overtime, and paid time off, ensuring accurate and consistent time calculations.

Simplify billing processes: simplify billing processes by tracking time spent on specific projects, clients, or tasks, and generating accurate billing invoices for clients.

Manage employee schedules: manage employee schedules, including shift scheduling, vacation requests, and time off requests, ensuring adequate staffing levels and minimizing scheduling conflicts.

Provide real-time time and billing information: provide real-time information on employee time and billing data, including billable hours, employee utilization rates, and project profitability, allowing you to make informed business decisions.

Generate time and billing reports: generate time and billing reports, including employee timesheets, project billing reports, and client invoices, which can be used for internal analysis, compliance purposes, and to provide information to stakeholders such as clients and auditors.

Overall, this HR time tracking-billing module can help you improve efficiency, reduce errors, and ensure accurate time and billing data, ultimately resulting in cost savings and improved financial management.

Features in HR Management Module

Tasks Workflow

The Task Workflow Screen contains the workflow status of each task. Users can click on a task and add time associated with the task, as well as move it across the design, implement, testing, ongoing, or completed statuses of the task.

To get started, the Task Workflow Screen should be accessed and the list of tasks should be reviewed. Tasks can be clicked on to view their details and time can be added to them as needed. This feature is especially useful for tracking the time spent on each task and ensuring that project deadlines are met.

In addition to managing time, tasks can also be moved across different status of the workflow, such as design, implement, testing, ongoing, or completed. This allows users to track the progress of their tasks and ensure that they are on track to complete them on time.

To move a task across the different status, click on the task status portion of the customer job, for a time entry to pop up, the system would complete the prior status associated with the task and move on to the next status (ex:Implementation to Testing).

Overall, the Task Workflow Screen is a valuable tool for managing tasks and ensuring that projects are completed on time. With its user-friendly interface and powerful features, task management processes can be streamlined and project goals achieved more efficiently.

Task Detail

The Task Detail Screen provides detailed information about each task. It includes details such as the customer the task is attributed to, the type of task (whether it is an enhancement or maintenance task), and the chargeable information for the task.

To access the Task Detail Screen, users should click on a specific task from the list of tasks in the Task Workflow Screen. Once the task has been selected, its details will be displayed on the Task Detail Screen.

One important piece of information that can be found on the Task Detail Screen is the current status of the task. This allows users to easily track the progress of the task and determine if any action is needed to keep it on track.

Additionally, the time accumulated on the task can be found on the Task Detail Screen. This information is useful for tracking the amount of time spent on the task and ensuring that it is being completed within the allocated time frame.

The Task Detail Screen also provides information about the members working on the task. This allows project managers to easily assign tasks to specific members and track their progress on the task.

Overall, the Task Detail Screen is a valuable tool for managing tasks and ensuring that project deadlines are met.

Time Chart

The Time Chart screen is a useful tool for members to track their progress on specific tasks throughout the day. Members can add value-added accomplishments to their tasks in time increments using this screen.

To access the Time Chart screen, users should navigate to the HR Management module and select the Time Chart option. Once the Time Chart screen is open, users can select the task they are working on and enter the time spent on it.

One useful feature of the Time Chart screen is the ability to create recurring time chart items. This allows users to quickly enter the same information for tasks they work on regularly, saving time and increasing efficiency.

In addition to tracking time spent on tasks, the Time Chart screen also provides valuable information for project managers. They can use this information to track employee productivity and ensure that tasks are being completed within the allocated time frame. Reports are available on time allocation to be used for regulatory reasons.

Miscellaneous Section

The Miscellaneous section in the HR Management module contains a range of useful features for managing employee information and expenses.

One such feature is the ability to plan and manage employee vacations through the Vacation Plan tool. Users can easily track vacation requests and approvals, ensuring that there is no overlap and that employee absences are properly accounted for.

Another useful feature is the Expense Center, which allows employees to track work-related expenses and submit them for reimbursement. Users can easily upload receipts and track the status of their expense reports, ensuring that they are properly reimbursed for any expenses incurred while working.

Finally, the Member Center provides a centralized location for managing employee information. Users can easily view and update employee contact information, employment history, and performance metrics. This makes it easy to keep track of employee data and ensure that it is up-to-date and accurate.

Reports

Release Tracking Report

The Release Tracking Reports feature in the HR Management module provides users with a powerful tool for tracking the progress of external and internal jobs for customers. The reports contain detailed information on the hours spent on each task, as well as the actions taken and the date of completion.

This information can be used to help identify any bottlenecks or areas where improvements can be made, and can also be used to help estimate the time required for future jobs. By providing detailed data on the progress of each job, Release Tracking Reports helps to ensure that all tasks are completed on time and to the customer's satisfaction.

Release Note Tracking Report

The Release Note Tracking Reports feature in the HR Management module provides users with a tool for tracking the notes and actions on job completed for customers.

Tasks by Member

The Tasks by Member Tracking Reports feature in the HR Management module enables the tracking of tasks assigned to members and provides essential information such as Task Action, Target Date, Estimated and Actual Hours.

Time Allocation Report

The Time Allocation Report is a valuable feature that shows the time allocated across different job types for efficient tracking and management. This report can help identify areas of improvement and optimize time allocation for better productivity.

Billing Summary Report

The Billing Summary Report is an essential feature that shows the time spent on each job, the billed amount, and the hours spent. This report provides a comprehensive overview of the billing status and helps in managing billing-related tasks effectively.

Cost Analysis Report

The Cost Analysis report enables businesses to analyze and evaluate the costs associated with their workforce, helping them make informed decisions and optimize resource allocation.

Performance Statistics

The Performance Statistics Report is a comprehensive tool that provides users with essential information on leave and vacation time, as well as time spent on various job types. This report is beneficial in identifying patterns and trends in employee performance, allowing for better resource allocation and decision-making. With this report, users can optimize their workforce and improve overall productivity.

Time Trend Report

The Time Trend Analysis Report in the HR Management module provides users with a tool for analyzing the trends in time spent on various tasks or job types over a period of time. The report can help identify areas where more time is being spent than necessary and can assist in making adjustments to optimize workflow. The report can also provide insight into productivity levels over time and assist in forecasting future resource needs.

Accomplished Listing

The Accomplished Listing report displays the date when a task was completed, the employee who completed it, the job and task name, the accomplishment made, whether it was an enhancement or maintenance task, and the total hours spent on the task.

Accomplished Summary

The Accomplished Summary Report in the HR Management module provides users with a summary of information on Customer Jobs, Task Descriptions, Total Charged, and Hours Spent for each customer job. This report can be used for analyzing the overall progress of the organization's work and help in making decisions regarding resource allocation.